COTTRELLVILLE TOWNSHIP

PARKS & RECREATION COMMITTEE MEETING

MINUTES OF THE REGULAR MEETING SCHEDULED FOR

October 15th, 2007 at 7:00 p.m.

 

Regularly scheduled meeting called to order at 7:08 p.m. by Vice-Chairperson Sondra Steers in the Conference Room and attendance taken.

 

Members Present:   E. Sue Terhune, Jynil Schneider, Vickie Perreman, Sondra Steers, Stefano Casadei, and Michelle Davis

 

Members Absent:      Maureen Weller, Excused;  Mary Agens Simons, Excused

 

Audience Attendance:   None

 

1.  MINUTES:

 

Minutes for September 6th, 2007 Meeting, were handed out for review by Schneider. 

 

ACTION:  It was moved by Perreman, seconded by Davis, to approve the minutes of the 9-6-07 meeting, as presented and place them on file.  All Ayes.   Motion Carried.

 

2.  PUBLIC COMMENTS:

 

Meeting Dates for 2008 were discussed, and the following dates were set:  January 14, February 11, March 10, April 14, May 12, June 9, July 14, August 11, September 8, October 20, November 10, December 8.

 

Vickie Perreman indicated that the funds for the parks and rec committee are in the 208 account now.  She and Sue Terhune addressed priorities of ordering the sand for the infield of the baseball field, looking into bidding out the walking path (if it truly needs to be bid out based on the dollar amount of the project), and fixing the tarps around the pavilion.

 

Installing the new toddler swing and fixing the sand diggers in the park were also addressed.  Stefano said that he needs to order parts for the diggers and that he has time to install the toddler swing.

 

Sue Terhune also spoke to Tom Kaufman (TK and Associates) regarding the situation with the weeds in the grass for the baseball field.   He said to her that the person he gets his seed from wants additional dollars to weed and feed.  Tom indicated he will not pay for this to be done, so this needs to be looked into.

 

These topics were tabled to our November meeting.

 

3.  FINANCIAL REPORT:

 

Vickie Perreman, Treasurer, indicated that the auditor has released our funds and that there are minor issues with balancing to the Township.  She said that we should be balanced by December with the Township, but that our unaudited balance is $44, 840.49.

The next item discuss by Perreman is that we will add the $15,000 from St, Clair County once we receive it.  The group discussed perhaps earmarking these funds for 2008 if the weather is such that work can’t be completed in this fiscal year.  This topic was tabled to our November meeting.

 

ACTION:     No Action Needed

 

4. ANNUAL TOWNSHIP HALLOWWEEN PARTY DISCUSSION:

 

 The following items were discussed around the Halloween party:

 

Party Time is 11:00 a.m. until 1:00 p.m.

Supervisor Tom Raymond will be grilling

Hot dogs and chips will be served (Vickie will purchase hot dogs, buns, napkins, cups, etc)

The Simons’ donated pumpkin s to be raffled.

Michelle will purchase raffle prizes and candy for game (not to exceed $50.00)

The Hayride around the park is donated by the Davis family.

Wild Bill the magician will start at 11:15 a.m.

 

 

7.  ROUND TABLE DISCUSSION:

 

No round table discussion.

 

 

8.  ADJOURNMENT:       7:59 p.m.

 

Respectfully submitted by,

 

Jynil Schneider, Secretary

 

YOUR NEXT MEETING IS THURSDAY, NOVEMBER 1ST, 2007 AT 7:00 P.M. (Date was moved from November 5th due to scheduling conflicts).