COTTRELLVILLE TOWNSHIP

PARKS & RECREATION COMMITTEE MEETING

MINUTES OF THE REGULAR MEETING SCHEDULED FOR

February 11th, 2008 at 7:00 p.m.

1. Regularly scheduled meeting called to order at 7:04 p.m. by Chairwoman Mary Agnes Simons in the Conference Room and attendance taken.

2. Members Present: Michelle Davis, E. Sue Terhune, Stefano Casadei, Mary Agnes Simons, Jynil Schneider, and Vickie Perreman.

Members Absent: Maureen Weller

Audience Attendance: No one in the audience in attendance.

3. MINUTES:

Minutes for January 14th, 2008 Meeting, were handed out by Schneider.

ACTION: It was moved by Perreman, seconded by Davis, to approve the minutes of the 1-14-08 meeting, as presented, and place them on file. All Ayes. Motion Carried.

4. AGENDA APPROVAL:

ACTION: It was moved by Davis and seconded by Schneider to accept the agenda for the 2-11-08 meeting agenda. All Ayes. Motion Carried.

5. PUBLIC COMMENTS:

Per Terhune, the township received the first rental on the park pavilion. This committee will give the township employees a proper protocol and checklist for park rental.

6. FINANCIAL REPORT:

Vickie Perreman, Treasurer, provided a treasurer's report. She indicated that our records balance with the township except for $4000.00 which needs to be debited from the 208 account and credited to the township general fund. Perreman drafted a letter and read it to the committee.

ACTION: It was moved by Terhune, seconded by Schneider to approve the letter drafted by Perreman and transfer $4000.00 from Parks and Rec fund to township general fund. All Ayes. Motion Carried. Roll Call Taken; Davis, yes; Perreman, yes; Simons, yes; Schneider, yes; Terhune, yes; Casadei, yes; Weller, Absent.

ACTION: Terhune motioned to accept the financial report that was provided during this meeting. Davis seconded the motion.

Minutes of the Regular Meeting. . .Continued

Cottrellville Township Parks & Recreation Committee

held on January 14th, 2008

Page Two

7. Rough Draft of Parks and Recreation Budget for FYE 3-31-09:

Discussion took place regarding the upcoming budget. Perreman noted input and will provide the committee a rough draft in the near future.

8. UPDATE ON MASTER PLAN:

Simons reviewed the Master Plan with Richard Smith of Montgomery and Associates. Mr. Smith advised that a public forum will need to take place. Simons indicated she will consult with Supervisor Raymond on how this should be accomplished, and the committee decided to move the April committee to April 21st in the event that the forum could be held on that evening.

9. Softball Field Update:

A letter was drafted to TK Associates (Tom Kaufman) in regards to the condition of the softball field. Simons will provide this letter to Supervisor Raymond to mail this letter in the near future.

10. Discussion of 2008 Park Opening:

Davis indicated that she will need to come in and use the township credit card to make purchases for the Easter Egg Hunt. She also indicated that the committee may need to purchase a megaphone to effectively communicate with the participants. The time was settled on to be 11:00 a.m. until 12:00 p.m. on March 22, 2008

11. MARCH AGENDA ITEMS:

March agenda items were tabled.

12. ROUND TABLE:

A letter was sent to the committee from a Girl Scout troop that requested free use of the pavilion and bridge for a bridging ceremony on a week day. The committee decided to grant a waiver of the fee for this group. It was decided that Schneider would draft a letter to send to the Girl Scout troop leader advising her of this.

13 ADJOURNMENT:

With all the business completed, the meeting was adjourned at 9:00 p.m.

Respectfully submitted by,

Jynil Schneider

YOUR NEXT MEETING IS SCHEDULE FOR MONDAY, MARCH 10TH, 2008, AT 7:00 P.M.