(UNAPPROVED)

COTTRELLVILLE TOWNSHIP

REGULAR MEETING MINUTES

1 AUGUST 2007

 

PRESENT:  Trustee E. Sue Terhune, Trustee William Jenuwine, Treasurer Dian Courtney, Clerk Violet Pfaff, Supervisor Tom Raymond.

ABSENT:  None.

Also present:  Assessor Barbara Schutt, Attorney John McNamee, Engineer David Lewandowski.

 

APPROVAL OF MINUTES:

 

Motion by Trustee Jenuwine to accept the July 9, 2007 Board Meeting Minutes with the exception of the correction to the Treasurer’s name.  Supported by E. Sue Terhune.  Vote on the motion:  Ayes:  All.  Nays:  None.  Absent:  None.  CARRIED.

 

Motion by Trustee Terhune to accept the July 11, 2007 Public Hearing Minutes with a correction to the Treasurer’s name.  Supported by Treasurer Courtney.  Vote on the motion:  Ayes:  All.  Nays:  None.  Absent:  None.  CARRIED.

 

TREASURER’S REPORT:

 

Motion by Trustee Jenuwine to accept the Financial Report as presented for June in the amount of  $1,153,664.52.  Supported by Supervisor Raymond.  Ayes:  All.  Nays:  None.  Absent:  None.  CARRIED.

 

APPROVAL OF CHECKS WRITTEN:

 

Motion by Trustee Terhune to approve the checks written as stated in the packet in the amount of $16,179.73 payroll and $110,333.89.  Supported by Trustee Jenuwine.  Roll Call Vote:  Ayes:  Trustee Terhune, Trustee Jenuwine, Treasurer Courtney, Clerk Pfaff, Supervisor Raymond.  Nays:  None.  Absent:  None.  MOTION CARRIED.

 

AMENDMENT TO THE AGENDA:

 

Supervisor Raymond amend agenda to include under New Business - #9.  Educational Request.

 

GENERAL PUBLIC COMMENTS:   START 7:40 P.M. TO 8:15 P.M.

 

Lengthy public comments regarding the following subjects:  potential waterlines, police protection, means of better communication, etc.

 

 

 

COTTRELLVILLE TOWNSHIP BOARD MEETING MINUTES

AUGUST 1, 2007

Page 2

 

OLD BUSINESS:

 

1.  BLIGHT UPDATE:

 

Tabled report until thirty (30) days.

 

2.  GENAW ROAD REQUEST FOR WATER:

 

Update to the Board:  Homeowner will meet with the Clay and Cottrellville Water Supervisor and will try to have a recommendation for the Board at the next meeting.

 

NEW BUSINESS:

 

WATER PRESENTATION BY DENNIS BASINSKI AND KEN SAUNDERS

    

COST OF WATER AND THE TOWNSHIP WATER INITIATIVE:

 

1.   BUILDING INSPECTOR CONTRACT 

 

Motion by Trustee E. Sue Terhune to accept the contract for the Building Official/Zoning Administrator Agreement Inspector William Klaassen contract Supported by Trustee William Jenuwine.  Ayes:  All.  Nays:  None.  Absent:  None.  MOTION CARRIED.

2.   APPOINTMENT TO ZONING BOARD OF APPEALS:

 

Motion by Treasurer Courtney to appoint George Kunnath to the vacancy on the Zoning Board of Appeals.  Supported by Trustee William Jenuwine.  Ayes:  All.  Nays:  None.  Absent:  None.  MOTION CARRIED.

Supervisor Tom Raymond made an appointment to Planning Commission Board for Chris Marko.

 

3.     COTTRELLVILLE TOWNSHIP FIRE AGREEMENT PROPOSAL

 

Lengthy discussion regarding the renewal of the fire service contract with Marine City.

 

Motion by Trustee Jenuwine to table the decision to renew the Fire Agreement Proposal with Marine City until Supervisor Raymond as directed by the Township Board to review other avenues of fire protection for Cottrellville Township.  Supported by Supervisor Raymond.  Ayes:   All.  Nays:  None.  Absent:  None.

 

 

COTTRELLVILLE TOWNSHIP BOARD MEETING MINUTES
August 1, 2007

Page 3

 

4.     SMOKE FREE WORK PLACE POLICY

 

Motion by Trustee Terhune to adopt the Statement of Policy and the St. Clair County Smoke-Free Worksite in Public Places Regulation and Resolution No. R-2007-04 as presented.  Ayes:  All.  Nays:  None.  Absent:  None.  MOTION CARRIED.

5.    RESOLUTION OF THE 2007 AMENDMENTS TO THE 2001 UPDATE OF THE ST. CLAIR COUNTY SOLID WASTE MANAGEMENT PLAN:

 

Motion by Trustee Jenuwine to approve the request from St. Clair County Metropolitan Planning Commission in support of the 2007 Amendments to the 2001 Update of the St. Clair County Solid Waste Management Plan, prepared pursuant to Part 115, Solid Waste Management, of the Natural Resources and Environmental Protection Act, 1994, P.A. 451, as amended, and the rules promulgated there under for St. Clair County.   Supported by Supervisor Raymond.  Ayes:  All.  Nays:  None.  Absent:  None.  MOTION CARRIED.

 

6.  WEBSITE (BOARD MINUTES, ETC.)

Supervisor Raymond would like to ask the Board to approve publishing the “unapproved” minutes on the website a.s.a.p.  Meeting set up with Treasurer Courtney, Pat Sweet (Website guru) to see what we can do to make our website more user friendly and use to get the information out.  Trustee Terhune stated minutes should have a disclaimer indicating unapproved minutes.  Request from citizen to store minutes on web for one year or six months at least.  Ideas from the public:  special meetings, calendar, list of checks, statement of work by Supervisor, etc.  Discussed a “neon” sign on the front lawn of the Township.  Discussion and input followed.  Supervisor Raymond will work on some costs for a sign and bring it back to the Board.

 

7.  EDUCATIONAL REQUEST:

 

·   Treasurer Dian Courtney:  Attend a Workshop in Flint on 8/27/07 examining the Township Financial Statements and Exploring the Township Investments for a cost of $110.00;  in addition a class on August 29th in Bath, MI for a cost of $195.00 to learn the BS&A Program;

 

·  Jonathon Chopp, Water Department:  Distribution Class in September in order to obtain his Class 3 License for a cost of $275.00;

·  Don Chopp, Water Department Supervisor:  September 18 & 19 Conference on Quality Water on Tap with the Utilities Management Conference.

 

 

COTTRELLVILLE TOWNSHIP BOARD MEETING MINUTES
August 1, 2007

Page 4

 

Motion by Trustee Terhune to approve the expenditures for the above educational classes  for Treasurer Dian Courtney, Water Department Supervisor Don Chopp and Water Department Employee Jonathan Chopp.  Supported by Supervisor Tom Raymond.  Ayes:  All.  Nays:  None.  MOTION CARRIED.

8.  WATER DISTRICT #2A:

 

Supervisor Raymond answered the questions that were presented at the Public Hearing held on July 11, 2007.  Explained in depth the 12” line compared to an 8” line.  Addressed Mr. Santos’ questions. 

 

Motion by Supervisor Raymond to have Trustee Bill Jenuwine read the Resolution establishing the Water District 2-A   Supported by Trustee E. Sue Terhune.  Vote on the motion:  Ayes:  All.  Nays:  None.  Absent:  None.  MOTION CARRIED.

 

Trustee William Jenuwine read the Resolution on Special Assessment District 2-A.

 

MOTION BY TRUSTEE WILLIAM JENUWINE TO ADOPT THE RESOLUTION ESTABLISHING A SPECIAL ASSESSMENT DISTRICT NO. 2A AS FOLLOWS:

1.      This Township Board does determine the petitions for the Special Assessment District No. 2A were properly signed by the record owners of land whose area consists of more than 50 percent of the total area upon the proposed improvement.

2.      That this township board does approve the plans for the acquisition, construction and equipping of a water supply system of Special Assessment District No. 2A as prepared and presented by the township’s registered engineer and his estimate of costs for the completion thereof of $1,805,137.50.

3.      That this township board does hereby create, determine and define as a special assessment district to be known as Special Assessment District No. 2A within the costs of such improvements shall be assessed according to benefits for the following area within the township: 

Broadbridge Road from Mayer Road to and including 016-2006-010 (V00255A2)

McKinley Road from 017-2004-100 (0027B) to Shea Road

Shea Road from McKinley Road to Starville Road

4.      Direct the Supervisor and Assessing Officer to make a special assessment roll in which shall be entered and described all the parcels of land to be assessed with the names of the respective owners thereof and total amount to be assessed against each parcel of land which amount shall be the relative portion of the whole sum to be levied against the parcels of land in the special assessment district.

COTTRELLVILLE TOWNSHIP BOARD MEETING MINUTES
August 1, 2007

Page 5

 

WATER DISTRICT 2-A  (CONTINUED)

5.      The Township Board to direct the Township Engineer to complete the engineering plans for Water District No. 2A.

Support by Clerk Pfaff. 

ROLL CALL VOTE:  AYES:  TERHUNE, JENUWINE, COURTNEY, PFAFF, RAYMOND.  NAYS:  NONE.  ABSENT:  NONE.  MOTION CARRIED.

PUBLIC COMMENTS:

 

Citizens addressed the Board until 10:00 p.m.

 

ADJOURNMENT

Motion by Trustee Terhune, supported by Trustee Jenuwine to adjourn the meeting at 10:00 pm.  Ayes:  All.  Nays:  None.  Absent:  None.  MOTION CARRIED.