REGULAR BOARD MEETING MINUTES
 and 2A SECOND PUBLIC HEARING
 COTTRELLVILLE TOWNSHIP
 JANUARY 2, 2008
 (DRAFT)

 

Supervisor Raymond called the meeting to order at 7:30 p.m.

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL:

 

PRESENT:  Trustee E. Sue Terhune, Trustee Bernard Pelc, Clerk Lori Russelburg, Treasurer Dian Courtney, Supervisor Thomas Raymond.
ABSENT:  None.

 

GUESTS:  Assessor Schutt, Engineer Lewandowski, Attorney McNamee

 

APPROVAL OF THE AGENDA

 

Motion by Trustee Terhune to approve the agenda.  Second by Trustee Pelc.
Vote on the motion:  AYES:  All NAYS:  None     ABSENT:  None
MOTION CARRIED

 

APPROVAL OF DECEMBER 5, 2007, MINUTES:

 

Motion by Trustee Pelc to approve the December 5, 2007, Regular Board Meeting Minutes. Second by Treasurer Courtney.
Vote on the motion:  AYES:  All  NAYS:  None   ABSENT:  None
MOTION CARRIED

 

TREASURER’S REPORT

 

Motion by Trustee Terhune to table the approval of the Treasurer’s report and checks written. Second by Trustee Pelc.
Vote on the motion:  AYES:  All NAYS:  None    ABSENT:  None
MOTION CARRIED

 

APPROVAL OF CHECKS WRITTEN:

 

Motion by Supervisor Raymond to table the checks written.  Second by Trustee Terhune.
Vote on the motion:  AYES:  All NAYS:  None     ABSENT:  None
MOTION CARRIED

 


OPEN SESSION - ANYONE WISHING TO ADDRESS THE BOARD

 

-  Vi Pfaff addressed the Board regarding Public Hearing 2A under New Business.  A public hearing is an entity in itself and should have it’s own agenda, not come under the Township Board Meeting.

 


Motion by Trustee Pelc to amend the agenda to include adjourning the regular board meeting, call the public hearing for Water District 2A, hold the public hearing, then adjourn the public hearing and reconvene the order of business   Second by Treasurer Courtney.
Vote on the motion:  AYES:  All NAYS:  None   ABSENT:  None
MOTION CARRIED

 

OPEN SESSION CONTINUED:

 

- Stan Rataj addressed the Board stating his opposition to the water line.

 

- Unidentified speaker, comment regarding a comment in the newspaper regarding PA 188.

 


CORRESPONDENCE:

 

-  St. Clair County Road Commission 7 DPW Minutes for November & December
-  Planning Commission Minutes of December 12, 2007

 

Motion by Trustee Pelc to receive and file the correspondence.  Second by Trustee Terhune.
Vote on the motion: AYES:  All NAYS:  None     ABSENT:  None
MOTION CARRIED

 


OLD BUSINESS

 

1. Water Bill Late Fee

 

Motion by Trustee Terhune to waive the $15.43 late fee on the bill of John Freeman.  Second by Trustee Pelc.
Vote on the motion: AYES:  All NAYS:  None    ABSENT:  None
MOTION CARRIED

 


TEMPORARY ADJOURNMENT:

 

Motion by Trustee Pelc to temporarily adjourn the regular board meeting at 7:49 p.m.  Second by Treasurer Courtney.
Vote on the motion:  AYES:  All NAYS:  None     ABSENT:  None
MOTION CARRIED

 

 

 

 

 

 

 


 SECOND PUBLIC HEARING
 SPECIAL ASSESSMENT DISTRICT 2A
 Wednesday, January 2, 2008

 

Supervisor Raymond called Water District 2A Second Public Hearing to order at 7:50 p.m.

 

The following residents made comments regarding Special Assessment Water District 2A:

 

Stanley Rataj, 6576 Shea Road
Paul Byington, vacant lot, Shea Road
Pat Runyon, 7476 Broadbridge Road
Peg Hanson, 7182 Broadbridge Road
Fred Deilus, 6733 Broadbridge Road
Jimmy Williams, McKinley Road
Monica Yezbick, 6931 Shea Road
Jim Arlow, 6565 Marsh Road
Unidentified resident
Sandy Rettell, 6364 Broadbridge Road
Chris Markel, 6449 Shea Road
Peggy Simons
Joe Ambrose, 6986 Broadbridge Road
Chris Preston, 7300 McKinley Road
Cynthia Bartlett, 6979 Shea Road
Dave Danneels, 7289 Broadbridge Road
Celeste Zech, Shea Road

 

ASSESSMENT ROLL:

 

Motion by Trustee Pelc to certify assessment roll as being accurate.  Second by Trustee Terhune
Roll Call Vote:    Treasurer Courtney:  Yes
   Trustee Pelc:     Yes 
   Supervisor Raymond:   Yes
   Trustee Terhune:  Yes
   Clerk Russelburg:  Yes
MOTION CARRIED

 

ADJOURNMENT:

 

Motion by Supervisor Raymond to close the Second Public Hearing at 8:38 p.m.  Second by Trustee Terhune.
Vote on the motion: AYES:  All  NAYS:  None     ABSENT:  None
MOTION CARRIED

 

 

 

 

 

 

 

 

 

 REGULAR BOARD MEETING
 Reconvened at 8:39 p.m.

 

NEW BUSINESS:

 

2. Ordinance (water)

 

Motion by Trustee Pelc to accept ordinance 2008-1-2 concerning water supply and distribution systems.  Second by Treasurer Courtney
Vote on the Motion:   AYES:  4 NAYS:  1     ABSENT:  None

 

MOTION CARRIED

 


3.  Contract for DiPonio

 

Motion by Trustee Pelc to accept the bid of DiPonio Contracting and direct the Township Attorney to prepare a draft of the contract language to be brought back for the Board’s approval.  Second by Trustee Terhune

 

Vote on the Motion: AYES:  All NAYS:  None   ABSENT:  None

 

MOTION CARRIED

 


4. Engineering Standards

 

Motion by Trustee Terhune to accept the low bid for preparing the engineering standards ordinance submitted by Anderson, Eckstein and Westrick, Inc., as recommended by the Planning Commission.  Second by Trustee Pelc.
Roll Call Vote: Trustee Pelc:   Yes
   Supervisor Raymond: Yes
   Trustee Terhune:  Yes
   Clerk Russelburg:  Yes
   Treasurer Courtney:  Yes

 

MOTION CARRIED

 


5. Key Policy

 

Motion by Trustee Terhune to create policy that the keys can be given out to chair people of various committees and the deputies.  Second by Trustee Pelc.
Vote on the motion: AYES:  All NAYS:  None    ABSENT:  None
MOTION CARRIED

 

 

 

 

 

 

 

6. Board of Review Alternate

 

Motion by Treasurer Courtney that we accept Ron Willmowitz to be an alternate on the Board of Review.   Second by Clerk Russelburg
Vote on the Motion: AYES:  All NAYS:  None    ABSENT:  None
MOTION CARRIED

 


7. MTA Board of Review Class

 

Motion by Trustee Terhune that the Assessor, Treasurer, Supervisor, and all the board members be approved to attend the February 5, 2008, training in Port Huron.  Second by Treasurer Courtney.
Roll call vote:  Trustee Terhune:  Yes
   Clerk Russelburg:  Yes
   Treasurer Courtney:  Yes
   Trustee Pelc:   Yes
   Supervisor Raymond: Yes

 

MOTION CARRIED

 


8. Macomb Road Bridge Replacement

 

Motion by Trustee Pelc to replace the tube and fix the bridge on Macomb Road.  Second by Treasurer Courtney.
Vote on the motion:  AYES:  All NAYS:  None   ABSENT:  None
MOTION CARRIED

 


9. Bank Account Approval for 2008

 

Motion by Trustee Terhune to approve the banks for the year 2008.
Vote on the Motion:  AYES:  All NAYS:  None     ABSENT:  None
MOTION CARRIED

 


10. MTA Chapter Dinner/Meeting

 

Motion by Supervisor Raymond that any board member and committee member that wants to go to be put on the list.  Second by Trustee Terhune.
Roll call vote:  Clerk Russelburg:  Yes
   Treasurer Courtney:  Yes
   Trustee Pelc:   Yes
   Supervisor Raymond: Yes
   Trustee Terhune:  Yes
 

 


11. Duties and Responsibilities

 

Discussion regarding the Supervisor’s statutory duties and responsibilities
No motion required.

 


12. Newsletter

 

Motion by Trustee Terhune to approve the January, 2008, newsletter with the corrections.  Second by Clerk Russelburg.
No vote was taken.

 

Following corrections to the Newsletter:

 

• Page 1, lefthand column, 1/3 down, “unless to back up the sheriff or State police” should be a period there and a capital “W” for “we.”
• Page 1, right hand column, 8th sentence, “the phone rings all, comma, and I mean all, comma.”  Insert the commas.
• Page 1, left side bottom in the Communications section, “and not everyone uses the Internet so how are,” add “we.”
• Page 1, right hand column, number 2, “lowest bid” insert “was” and take out “were.”  Move the dollar signs over to the numbers.
• Page 3, lefthand column, 4th paragraph, under the large “NOT” should be “placing it,” not “in.”
• Page 3, under “502 Direct Housing Loan,” 1st sentence, change “modes” to “model.”
• Page 5, top of left column, change “Storem” to “Storm.”
• Last page, under Parks and Recreation, remove Sondra Steers and insert Michelle Davis.

 


Motion by Trustee Pelc that for the next three months Supervisor Raymond send out a monthly newsletter.  Second by Treasurer Courtney.
Vote on the motion: AYES:  All NAYS:  None     ABSENT:  None
MOTION CARRIED

 


13. Trustee Terhune Approval to Work on Township Website

 

Motion by Trustee Pelc to approve Sue Terhune to work on the Township website at the appropriate hourly rate as long as she will do it.  Second by Supervisor Raymond.
Roll call vote:  Treasurer Courtney:  Yes
   Trustee Pelc:   Yes
   Supervisor Raymond: Yes
   Trustee Terhune:  Yes
   Clerk Russelburg:  Yes

 

MOTION CARRIED

 

 

 

 

 

 

 

FYI By Supervisor Raymond

 

- Mike VanMilligan is our liaison officer with the St. Clair County Homeland Security.  They have requested we have a copy of our plan.  We need a resolution prepared for that.

 

- December 14, 2007, there was a water leak on Bruce Street.  The repair was made timely by DPW.

 

 

 

PUBLIC COMMENTS:

 

- Dennis Basinski, 6957 South River Road, is there anything we can do to protect ourselves from annexation?

 

- Pat Runyon, Broadbridge Road, pleased with Tom.  He’s doing an excellent job.

 


ADJOURNMENT:

 

Motion by Clerk Russelburg to adjourn the regular board meeting at 9:55 p.m.  Second by Trustee Terhune.
Vote on the motion: AYES:  All NAYS:  None     ABSENT:  None
MOTION CARRIED.