COTTRELLVILLE TOWNSHIP

PARKS & RECREATION COMMITTEE MEETING

MINUTES OF THE REGULAR MEETING SCHEDULED FOR

November 13th, 2006 at 7:00 p.m.

 

Regularly scheduled meeting called to order at 7:00 p.m. by Chairwoman Michelle Davis

and attendance taken.

 

Members Present:   Chairwoman Michelle Davis, E. Sue Terhune, Mary Agnes Simons.

                              Vickie Perreman,  Stefano Casadei.

Members Excused:  William Shreeve.

Audience Present:    Supervisor William Zweng, Tom Kaufman of TK & Associates, Fair Haven.

 

1.  MINUTES:

 

Minutes for September 18th, 2006, and October 2nd, 2006 were presented for review by Simons.

 

ACTION:  It was moved by Perreman, seconded by Terhune to accept the Minutes of the

               September 18th, 2006 meeting, as presented and place them on file. 

               All Ayes, Motion Carried.

 

ACTION:   Motion by Perreman, supported by Simons to accept the Minutes of the October 2nd,

                2006 meeting, as recorded and place them on file.  All Ayes.  Motion Carried.

 

2.  PUBLIC COMMENTS:

 

Public Comments started at 7:07 p.m.

 

Vickie Perreman mentioned that we should hold a short meeting in the Park to arrange for

the rolling up of the tarp at the pavilion. 

 

Supervisor Zweng advised that during the course of the work done prior to the Halloween event,

when the temporary fencing was placed around the piles of dirt that Kaufman left,  a couple

of sledge hammers were borrowed from Ron Perreman. At this time, Zweng advised that two of

the handles were cracked and needed to be replaced.  Mrs. Perreman advised that this would

not be necessary, however, the consensus of the group is that we borrowed them, and we broke

them, so we will be repairing them at our cost.  Vickie asked if we would wait until Spring, when

we have more time and perhaps Ron would prefer having fibreglass handles in place of the

wooden handles.  All agreed to this in the spring.

 

Supervisor Zweng also advised the committee of the Mobile Home Food Pantry scheduled for

Wednesday, November 15th.  Any one who wishes to help with the disbursement is welcome.

 

End of Public Comments at 7:15 p.m.

 

 

 

 

 

 

 

 

 

 

Minutes of the Regular Meeting...Continued

Cottrellville Township Parks & Recreation Committee

November 13th, 2006

Page Two

 

3.  FINANCIAL REPORT:

 

Vickie Perreman prepared a report concerning both September and October Financial Report.

The Balance as of October 31st, is $6,191.02.

 

ACTION:  A motion by Simons, seconded by Terhune to accept the Financial Report as of

               October 31st, 2006 as recorded, and place it on file.

               All Ayes.  Motion Carried.

 

Parks & Recreation Treasurer Vickie Perreman supplied the Committee with a "Work Sheet"

explaining the bills that will come due in November, and the projected invoices for the

balance of the fiscal year.

 

Perreman explained that we are short money to pay TK & Associates invoices and that

we will need to approach the Township Board to amend the P&R Committee's Budget

and ask for $5,000 to get us through the end of our fiscal year. 

 

After a short discussion on reviewing the invoices to be paid, Simons asked Tom Kaufman

if he could live with a check for $3,000 until we could approach the Township Board with

our request to amend our budget.  Kaufman agreed to this arrangement.  He was also

asked to make sure he understood that he would not be getting his 10% retainage until after

the new fiscal year began, and had supplied a complete set of invoices, as well as a

statement with payments posted to which invoices, and signing of the paperwork required,

to be prepared by Simons, for the Supervisor's approval.  Kaufman also agreed to that

measure as well. 

 

ACTION:  A motion by Davis, supported by Simons to request the Township Board to

               amend the P&R Budget by adding $5,000 to the coffers at the next meeting

               that could be scheduled. 

 

               Roll Call Vote because of the request for money.

 

               Davis, Aye;   Casadei, Aye;   Terhune, Aye;  Simons, Aye;  Perreman, Aye.

               Shreeve, Excused Absent.  Motion Carried.

 

It was also agreed, that upon approval of the amendment of the Budget by the Township

Board, that we request that Tom Kaufman of TK & Associates be paid the balance of

invoice #3282 in the amount of $7,029.76.

 

4.  NEWSLETTER ITEMS:

 

Sue Terhune volunteered to do the information for the Township Newsletter updating

what has been done on  the baseball field.  Michelle Davis volunteered to explain all else

that has been done and what is planned for next year for the newsletter.  Michelle

will include the rental information and 50% deposit returning if the park is left clean,

and there is no damage to park property.  She will ask for anyone interested in applying

to the Township Board for a membership on the Parks & Rec Board.  Michelle will

also list the dates for the upcoming year of events.

 

 

 

 

 

Minutes of the Regular Meeting . . .Continued

Cottrellville Township Parks & Recreation Commission

November 13th, 2006

Page Three

 

5.  ROUND TABLE DISCUSSION:

 

Round Table Discussion began at 7:45 p.m.

 

Vickie Perreman asked about the bags of trash at the Park, where the dumpster used to be.

Supervisor Zweng and Stefano Casadei both advised that it has been there a couple of days.

Simons advised that if we contact the Sheriff Department, they will  send out a Deputy and

he will open the bags and see if there is any addressed mail in the garbage that will lead them

to the owner.  Bill Zweng said he will contact the Sheriff Department.

 

Vickie Perreman asked to arrange for a group to meet at the Park on Saturday at 9:00 a.m.

to roll up the tarp at the pavilion.  Vickie said she will volunteer her husband, Ron Perreman,

and Supervisor Bill Zweng and member Stefano Casadei and Sue Terhune also advised they

would respond.  Round Table Discussion completed at 7:58 p.m.

 

6.  UPDATING THE TOWNSHIP RECREATION MASTER PLAN:

 

Chairman Michelle Davis advised the rest of the meeting will be concerned with the updating of

the Township Recreation Master Plan.  Michelle supplied us with several copies of current

Recreation Master Plan.  Beginning on Page one, Michelle walked us through each page,

discussing all that could remain the same, and what should be changed to update.  Those

changes were made to the copy Michelle was working on, and she will hang onto to it for the

next meeting to continue working on it.  We stopped at page 25.

 

7.  PUBLIC COMMENTS / QUESTIONS:

 

By way of e-mail, fellow member William R. Shreeve, forwarded us a copy of his written resignation

from the Parks & Recreation Committee.  He spoke of wishing to spend more time with his children

and their interests as a reason for resigning. 

 

ACTION:  It was moved by Simons, supported by Perreman to request "Honorary Membership"

               privileges to William Shreeve, through the Township Board, and accept his resig-

               nation from the Committee,  on the condition that he continues to be our "Easter

               Bunny" at Easter, and our Dress Up Character for the Halloween Event. Also, if and

               when we are looking for advice on fund raising, that he will make himself available

               to give us some pointers.   All Ayes.  Motion Carried.

 

Chairman Davis asked Mary Agnes Simons to order a new catalog from Michigan Playgrounds

to look at baseball field benches to match our other equipment.  She will have it mailed directly

to the Township Hall.

 

8.  ADJOURNMENT:      8:40 P.M.

 

Respectfully submitted by,

 

Mary Agnes Simons, Vice Chairman